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    Replace QuickBooks with Zoho Books – Here’s Why!

    | June 25, 2018, By Bob Ritter.

    Deciding which accounting software program suits your business needs can be a time consuming process. With different pricing structure, features, reviews and terms, choosing the best accounting software is tough. To make this decision easier for you, we have created an article comparing QuickBooks vs. Zoho Books. After look at the similarities, differences, pricing, their features and customer reviews, you would definitely like to replace QuickBooks with Zoho Books.

    Zoho Books is a cloud accounting solution which in addition to managing finances also lets you send invoices, reconcile bank transactions, track inventory, generate reports and file your returns effortlessly. Its quick setup, free support, along with a comprehensive help doc keeps your fears at bay. Zoho Books mobile application is also available for Android, iOS and Windows users giving you access to your finances when on the go.

    When to use Zoho Books – If you’re a current user of Zoho App and looking for an accounting software that will work in collaboration with existing Zoho App, then Zoho Books might be a better fit. Unlike QuickBooks, Zoho has created a suite of apps that integrated seamlessly with each other. For instance, if you are currently using Zoho CRM to manage your customer contacts, you can connect Zoho CRM to Zoho Books thereby saving a lot of time by transferring all of your customer data.

    While these two accounting software companies have a number of fantastic commonalities such as bank integration, inventory tools, collaboration, time tracking, customizable invoices and reports, there are important differences that make them surpass each other. Check out the features of Zoho Books below:

    Zoho Features at a glance

    Pricing: Zoho Books vs. QuickBooks

    If your decision is based completely on price then Zoho Books will surely win. All the three pricing plans for Zoho Books** are significantly less than the QuickBooks pricing plans. The basic plan for Zoho Books is available at $9 per month while the QuickBooks Online (QBO) Simple Start plan costs you around $15 per month. On the other hand, the high-end plan for Zoho Books Professional is $29 per month vs. QBO Plus is $50 per month. The whopping $21 difference, means you will end up saving $250 per year if you opted for Zoho Books Professional.

    The higher the cost of the plan, the more features are included. Another reason why Zoho Books are priced a lot less than QuickBooks is that you are limited in the total contacts (customers) that you can have in Zoho Books. In addition, the number of users that you can give access to your data is another key difference between QuickBooks vs. Zoho Books.

    ** Zoho Books is included with Zoho One! 

    Ease of Use: Zoho Books vs. QuickBooks – Both Zoho Books and QuickBooks Online have a very user friendly interface and extensive support tools to get help when you need it.

    Ease of Use With QuickBooks –

    Left Menu Bar – From the dashboard and from the left menu bar you can access just about any tasks along with creating invoices, bank accounts and reports.

    Invoice – IN this section, you can keep track of the amount your customers owe you as well as the total payments collected from the customer along with the deposited and undeposited funds.

    Expenses – In this section, total expenses for a selected time period along with the top 3 categories appear.

    Profit and Loss – This keeps check of the profit/loss from the dashboard without having to go through the report!

    Sales – Keep an eye on your sales so that you can spot trends and make adjustments as needed.

    Ease of Use With Zoho Books –

    Ease of Zoho

    Left Menu Bar – You can easily navigate to different areas of the program from the menu bar, such as Contacts, Banking and Sales.

    Total Receivables – Keep track of the money your customers owe to you.

    Total Payables – Keep track on the money that you owe to vendor suppliers.

    Cash Flow – Easily see your cash flow status without having to run a report.

    Integrations: Zoho Books vs. QuickBooks – Zoho Books is one suite of apps created by Zoho. Instead, of relying on the 3rd party to create an app, Zoho has their own suite of apps that integrate seamlessly with each other. Although QuickBooks does not have its own suite of apps, it does integrate with third party apps.

    QuickBooks Online Integration – QuickBooks integrates with several other apps. For instance, an eCommerce business can connect with Shopify or Square to keep track of your sales and online payments. It also has built-in payroll and credit card processing features. When you are ready to hire that first employee or accept online payments from customers you simply turn that feature on.

    Zoho Books Integration – Zoho offers a myriad of products that can get connected to Zoho Books to manage customer relationships (Zoho CRM), emails (Zoho Mail) and projects (Zoho Projects) to name a few.

    Mobile App: Zoho Books vs. QuickBooks – As both Zoho Books and QuickBooks are cloud accounting software, you can also access data not only from your laptop computer but also from the tablet, cellphone, or any other mobile device that has an Internet connection.

    QuickBooks Mobile App – The QuickBooks Online mobile app is compatible with all iOS and Android devices. But it is not compatible with Window devices. You can keep a check over almost any task using the QBO app. You can create or manage customers or vendors, you can create customer invoices and vendor bills. You can also reconcile bank or credit card accounts.

    Zoho Books Mobile App – The Zoho Books mobile app allows you to take care of your daily business transaction and also your data can sync across all devices. This app is compatible with all iOS, Android and Windows devices. Zoho Books Mobile App

    You can do these few things on the go with the Zoho Books mobile app: You can create or manage customers or vendors, send invoices and statements, pay bills and manage expenses and track mileage.

    Reviews: Zoho Books vs. QuickBooks – Both Zoho Books and QuickBooks Online have mixed reviews.

    QuickBooks Online Reviews – QBO has bad reviews when it comes to customer service. Customers are put on hold for long periods of time while the customer service rep searches for the answers to questions. Customers give thumbs up to the mobile app saying it works equally well for staying on top of their day to day bookkeeping while on the go.

    Zoho Books Online Reviews – Zoho Books has good reviews when it comes to customer service and user satisfaction. Customers never wait for longer periods of time and the customer service representatives are highly skilled in answering the questions thus raised. Customers feel that the product is very intuitive and easy to use. It also has the ability to automate tasks like recurring invoices and invoicing is a big hit.

    Why should you replace QuickBooks with Zoho Books?

    Zoho Books is easy to set up and start working on your accounting tasks. You can manage your finance easily but if you get stuck, there are resources and experts to help you, 24/7.
    Straight Forward Zoho

    Zoho Books is scalable so you can expand your business and manage thousands of payments with breeze. It helps in multi-currency invoicing globally an easy task.
    Scalable Zoho

    Zoho Books is customizable so you can build layers of functionality to support your unique business needs while automating your workflows.
    customizable Zoho
    Work with your colleagues and accountants by giving role-based access through Zoho Books. You won’t have to pay extra for adding these users on Zoho Books.
    collaborative Zoho
    Zoho Books is GST compliant which means you can generate GST compliant invoices, financial reports and business documents without any hassle.
    GST Comliant Zoho

    Zoho Books is included with Zoho ONE!  For one unbeatable price an organization can have all Zoho applications, including Books with integration to Zoho CRM.

    Bottom Line…

    The bottom line is when it comes to pricing model, features, integrations and customer service, Zoho Books is the clear winner. For migrating from your present accounting software to Zoho Books, speak to experts at First Direct Corporation.

      The latest news, tips, and best practices on Zoho, in your inbox.

      Bob Ritter


      (845) 221-3800

      Zoho CRM helps streamline your organization-wide sales, marketing, customer support, and inventory management functions in a single system.

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      Zoho ONE with its six sets of applications is a revolutionary all-in-one suite to run your entire business. There are over 45 different applications included with Zoho ONE!